The Human Resources site template is acommunication site that’s designed to be a central hub where employees in your organization can access key information regarding their benefits, career, compensation, andorganization policies.
Welcome and onboard new employees, post announcements, showcase upcoming events and holidays, highlight your organization’s mission and programs, and introduce your staff. Provide quick and easy access to benefits, compensation, and other sites.
This article gives you an overview of how to use elements of the SharePoint Human Resources communicationsite template and how to customize the site to fit the needs of your organization.
Site features
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Customizable site that comes with pre-populated images, web parts, and content to inspire site editorswhen making customizations to fitthe needs of your organization.
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Pre-populated pages that make it easy for employees to get all the information they need to engage and learn about your organization, access training and onboarding resources, and stay informed with the latest news and events to support your mission.
Notes:
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Some functionality is introduced gradually to organizations that have opted into theTargeted release program. This means that you may not yet see this feature, or it may look different than what is described in the help articles.
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When you apply a template to an existing site, your content will not automatically merge with the new template. Instead, existing content is stored as a duplicate page inSite contents.
To get started, follow the stepstoadd the template to a new or existing site.
Note:You must have site owner permissions to add this template to your site.
Explore the pre-populated site content, web parts, and pages. Decide what site customizations you needto align with your organization's brand, voice, and mission.
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Pre-populated pages:
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Home page:Provides alanding place for employees to engage in the latest news and announcements, events, access key information, and learn more about your organization and staff.
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Compensation:Provide employees with information on payroll, stock, and other rewards. Provide a list of answers to frequently asked questions relating to topics like holidays, payroll, and reporting time off. Customize this page by editing the Image, Text, Quick Links, and Call to actionweb parts.
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Career: Welcome new employees and guide them through the onboarding process by providing the information, resources, and contactthey need to get started. Customize this page by editing the Image, Text, People, Quick Links, and Hero web parts.
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Benefits: Provide employees with information on the benefits and assistance provided by your organization in the form of helpful links and answers to frequently asked questions. Customize this page by editing the Image, Text, Quick Links, and Call to action web parts.
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Culture: Help employees acclimate to the company by providing information on your organization's values, perspectives, and inclusivity initiatives.Customize this page by editing the Image, Text, Quick Links, and Hero web parts.
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After you add the Human Resources communication site template, it's time to customize it and make it your own.Customize your site'slook, sitenavigation,web parts, and content to fit the needs of your organization and employees.
Note:To edit a SharePoint site you must be a site owner or site member.
Here’s an overview of ways you can customize the Home page.
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To get started, select Editin the upper-right corner of the page to enable edit mode. As you work,select Save as a draft or selectRepublishto make your changes visible to viewers.
1. Use the Hero web part to highlight important policies, updates, and other useful resources.
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Begin by selecting the Hero web part and selectEdit web part
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Then, selecttheLayerandTileoptions that best suit the organization’s needs.
See different layouts and learn more about editing the Hero web part.
2. Use the Text andImageweb parts to provideengaging content.
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Begin by selecting the Text web part and selectEdit web part
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Edit your text directly in the web part.
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Select the Image web part and selectEditweb part
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SelectChangeand select an image source.
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Once you've chosen your image, selectInsert.
Learn more about editing the Textand Imageweb parts.
3. Use the Quick links web part to provide easy access to resources.
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Navigate to the Quick Links web part, selectthe link, and then selectEdit web part
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Edit the link, title, icon, and description if needed.
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To add a link, select+ Add links.
See differentlayouts and learn more about editing theQuick Links web part.
4. Use the Events web part to display and promote upcoming events and campaigns.
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Select the Events web part, and then select Editweb part
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Specify the source, layout, and other options.
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To add or edit events, select+ Add event.
Learn more about using theEvents web part.
5. Use the People web part to list key contacts for the contracts management team.
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Start by deleting the placeholder People web part.
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Then, add the People web part in place by selecting the line with a circled +:
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SelectEdit web part
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Adjust the layout and enter the name of a person or group, then select Save.
Learn more about thePeople web part.
6. Use the Call to action web part to engage and encourage employees to take action.
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Select the Call to action web part, and then select Editweb part
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select a background image.
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Enter the text you want for the button label, enter a web address for the button link, and set the button alignment.
Learn more about the Call to action web part.
7. Use the Twitter web part to display live updates from selected accounts.
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Select the Twitter web part, and then select Editweb part
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Select a Twitter username (starting with @) or add a link (starting with https://) to a user account, tweet, or collection.
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select the maximum number of tweets to display. You can also set other options such as theme color.
Learn more about theTwitter web part.
8. Use the News web part to keep employees in the loop with the latest news and announcements.
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Select the News web part, and then select Editweb part
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Specify the news source.
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select thelayout andfilteroptions that you want.
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UnderOrganize, determine the order in which news is displayed.
Learn more about using the News web part.
Customize the other pages of the site
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Home: Make a robust landing page for visitors. Customize this page by editing the Hero, Events, People, Call to action,Image,Text, Quick Links,News, and Twitterweb parts.
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Compensation:Provide information about payroll, bonuses, and other rewards. Customize this page by editing the Image,Text, Call to action,Quick Links, and Heroweb parts.
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Career: Give employees information to help further their career. Customize this page by editing the Image,Text, Call to action,Quick Links, and Heroweb parts.
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Benefit:Provide employees with information on the benefits and assistance provided by your organization in the form of helpful links and answers to frequently asked questions.Customize this page by editing the Image,Text, Call to action,Quick Links, and Heroweb parts.
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Culture: Help employees acclimate to the company by providing information on your organization's values, perspectives, and inclusivity initiatives.Customize this page by editing the Image,Text, Quick Links, and Heroweb parts.
Customize the look and site navigation
Before you share your site with others, put the finishing touches on your site by ensuring users can find the site, navigate through links and pages easily, and quickly access content on the site.
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Edit document libraries byupdating the folder namesanduploading resources.
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Edit andcustomize site navigation.
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Change the look of your site by customizing the theme, logo,header layouts, andthe look of your site.
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Add or remove pageson this site or thecustomize the navigation on your SharePoint siteto accommodate existing content.
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select toassociate this site with a hub sitewithin your organization, oradd this site to an existing hub site navigationif needed.
Share your site with others after you've customized your site, reviewed it, and published the final draft.
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Select Settings and thenSite Permissions.
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SelectAdd membersand then select Add members to group.
3. SelectAdd members then enter the name(s) of all users you want togrant full access to team site content, shared resources like theteam Outlook calendarand editing rights to the site.
4. SelectSavewhen finished adding members and setting permissions.
Learn more about managing team site settings, site information and permissions.
After you create and launch your site, the next important phase is maintaining site content. Ensure you have a plan to keep content and web parts up to date.
Here aresite maintenance best practices.
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Plan for site maintenance- Establish a schedule to review the site content as often as needed to ensure content is still accurate and relevant.
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Regularly post news- Share the latest announcements and information to keep employees in the know and engaged. Add or remove a news post and show others who will be posting announcements how they can use SharePoint news.
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Check links and web parts- Keep links and web parts updated to ensure you are leveraging the full value of your site.
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Use analytics to improve engagement - View site usage by using the built-inusage data reportto get information on popular content, site visits, and more.
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Periodically review your site settings- Review and update settings, site information, and permissions, as needed.
More customization resources
Learn more about how to plan, build, and maintain SharePoint sites.
See more SharePoint site templates.
